---------- Forwarded message ----------
From: "Diane Haines" <diane.haines@thegeogroup.com>
Date: Mar 6, 2014 12:47 PM
Subject: Invoicing Change at The Geo Group
To:
Cc: "Project Managers" <pm@thegeogroup.com>
From: "Diane Haines" <diane.haines@thegeogroup.com>
Date: Mar 6, 2014 12:47 PM
Subject: Invoicing Change at The Geo Group
To:
Cc: "Project Managers" <pm@thegeogroup.com>
Hello All,
This is an email I didn't ever think I would have to write to all of you. We are making a process change here at The Geo Group because we have too many projects that we have spent months waiting for you to invoice us on.
We pay invoices within 45 days of receipt. Unfortunately, we do not receive invoices from you within that same timeline. As an example, one translator invoiced us for a project that was completed 14 months ago, and they didn't submit it voluntarily; we actually had to beg them for the invoice.
Begging for invoices stops now. If you currently owe us invoices for any project that was completed by you within the last few months, you will have 3 days to submit those back invoices to the Project Manager who sent you the project.
Each Project Manager receives a sheet once a week with a list of invoices that are needed for their projects. They will send out an email to the contractor asking for the invoice, and you will be given 3 days to submit it. That will be the only notification you will receive from us on submitting your invoice. After that it will be up to you to make sure invoices are submitted within the 90-day time period. Invoices not submitted to the Project Manager within 90 days of your completion of the project or assignment will no longer be paid. We will close the project and you will need to ask for special dispensation to get your invoice paid after that point.
Please believe me that we want to pay you for the work that you do for us, or we would not send out emails asking you for your invoices. However, there comes a time when we need to finally close the projects out and for us, 90 days will be the time limit.
Many of you are great at submitting your invoices within a week of the project. Some of you even submit the invoice with the project and that is preferred. The rest who we have to practically beg to get you to send us your invoices, please take this warning to heart.
Thank you,
Diane
This is an email I didn't ever think I would have to write to all of you. We are making a process change here at The Geo Group because we have too many projects that we have spent months waiting for you to invoice us on.
We pay invoices within 45 days of receipt. Unfortunately, we do not receive invoices from you within that same timeline. As an example, one translator invoiced us for a project that was completed 14 months ago, and they didn't submit it voluntarily; we actually had to beg them for the invoice.
Begging for invoices stops now. If you currently owe us invoices for any project that was completed by you within the last few months, you will have 3 days to submit those back invoices to the Project Manager who sent you the project.
Each Project Manager receives a sheet once a week with a list of invoices that are needed for their projects. They will send out an email to the contractor asking for the invoice, and you will be given 3 days to submit it. That will be the only notification you will receive from us on submitting your invoice. After that it will be up to you to make sure invoices are submitted within the 90-day time period. Invoices not submitted to the Project Manager within 90 days of your completion of the project or assignment will no longer be paid. We will close the project and you will need to ask for special dispensation to get your invoice paid after that point.
Please believe me that we want to pay you for the work that you do for us, or we would not send out emails asking you for your invoices. However, there comes a time when we need to finally close the projects out and for us, 90 days will be the time limit.
Many of you are great at submitting your invoices within a week of the project. Some of you even submit the invoice with the project and that is preferred. The rest who we have to practically beg to get you to send us your invoices, please take this warning to heart.
Thank you,
Diane
--
Diane M. Haines
Translation Manager
The Geo Group
6 Odana Court
Madison, WI 53719
Phone: 608-230-1000 ext. 218
Fax: 608-230-1010 Email: dianeh@thegeogroup.com
Website: www.thegeogroup.com
Translation Manager
The Geo Group
6 Odana Court
Madison, WI 53719
Phone: 608-230-1000 ext. 218
Fax: 608-230-1010 Email: dianeh@thegeogroup.com
Website: www.thegeogroup.com
